Minutes=

Summit Elementary PTO Minutes<= /span>

December 1, 2005<= /p>

The meeting was called to order by Courtney Arthur at 6:= 32 p.m., at Summit Cafeteria.

In attendance

Courtney Arthur &nb= sp; = Toni Ladow &nbs= p; &= nbsp;

Susan Bretsch &= nbsp; &nbs= p; Kim Letner &nb= sp; = &nb= sp; = &nb= sp;

Timmi-Lynn Dobbins = &nb= sp; Susan Schlegel

Melissa Fulton &nbs= p; &= nbsp; &nbs= p; Kelly Stegemoller

Dana Green &= nbsp; &nbs= p; &= nbsp; Vicki Streiff

Melissa Hinkle &nbs= p; &= nbsp; &nbs= p; Jennifer Syrek &nbs= p;

Janet Wadzinski &= nbsp; &nbs= p; Doug Waltz

Minutes

The November Minutes were not approved as several office= rs and members did not receive their copies due to computer error during transmission.

Susan Bretsch wished to corr= ect an error in the November minutes which noted that she would be checking with D= r. Malloy’s Office on how to go about requesting more staff for Summit. Let the minutes reflect that Melis= sa Hinkle had volunteered to pursue this matter.

Funding Request

Heather Rhodes has submitted a request for funds to purc= hase prizes for the Accelerated Reader program she is implementing in her classr= oom. Discussion ensued regarding figures noted for the prizes that can be won after reading, testing and accumulating points by the student. Kim Letner raised the issue that the PTO needs to decide = what goals our fundraising efforts are going towards, and then to stick with tho= se chosen goals. We had previous= ly outlined our fundraising goal was to purchase maps for the classroom, but we have not followed through on that project yet. Janet Wadzins= ki noted that Heather Rhodes had gathered from the majority of teachers what map(s) they would like for their classroom and has that information. Toni Ladow raised the concern that we didn’t have enough funds to purchase all t= he requested maps. It was decide= d that at the December 15 Executive Board meeting, the Officers will discuss only = the map requests and see what we can purchase at this time with the funds we ha= ve and execute the order. Janet = will talk to Heather about giving the teachers a deadline to submit their reques= ts before the December 15 meeting.

Marsh Fresh Ideas= for Education

Timmi-Lynn Dobbins reported that Summit Elementary now has a school code for the Marsh Fresh Ideas for Education Program. She will be distributing a flyer with the information, including how parents can sign up for a Marsh Fresh Idea card if they do not already have one. Online sign-up is available, if already have a Marsh Fresh Idea card.<= span style=3D'mso-spacerun:yes'> The link is http://www.marsh.net/srb_studentreg.html; enter the Member&= #8217;s Fresh Idea card number and school code (37436) where indicated. Every time a Fresh Idea Card is sc= anned, the school earns points that will be used to purchase equipment for the sch= ool (from the selection that Marsh provides).&= nbsp; The program runs through March for this school year, and then we have until April 28 to purchase items.

Santa’s Secret Shop

Dana Green noted that a letter with the merchandise items and prices and an envelope will be going home Monday, December 5 with stude= nts, and a reminder flyer will go home on Wednesday. Setup will be on Tuesday, December= 6 from 1 to 3 pm and volunteers are still needed to help with setup. Wednesday will be a “preview day” for classes to come through the Large Group Instruction room and view the items for sale. Shop= ping days are Thursday and Friday and volunteers are needed on Friday after 3 pm= to help pack up unsold merchandise. At this point, a survey will not go out to the families to survey if they wish= to see Santa’s Secret Shop continued.&n= bsp; It was discussed whether this should be looked at in terms of number= of students participating, as this is more of a service, rather than a profit, venture. Susan Bretsch suggested that we think about sending out a survey after Santa Shop, when the profit and service numbers are known, assessing whether parents want to continue this event. Dana Green requested that if anyone knows of items breaking that were purchased at Santa Shop, to be sure and l= et her know. <= /p>

Treasurer’s Report

Melissa Fulton presented the Treasurer’s Report, noting that the Monroe Bank account is now closed. Paralee Daggy deposited $371.00 into the PTO account from the= cards she had sold previously, and would like to use the money from an MCCSC acco= unt, due to easier access. Melissa= will work with Paralee to get the money deposited wi= th MCCSC. Verna DeLuce is using the PTO account to deposit Library/Bo= ok Fair profits, with $988.42 of the PTO account fund committed to her. That results in a total of $1359.42 committed funds within the PTO accounts.&n= bsp;

Profit from fundraising activities = are as follows: Cookie Dough Sale= s as of 11/01/05 $2960.00, (plus an additional $110.00 as of 11/26/05). Wrist Bands 295.00 (corrected amou= nt from initial report of $275.00). An Updated Treasurer’s Report appears at the end of the minutes as provi= ded post-meeting by Melissa Fulton.

A notation was requested by Melissa Fulton to have the minutes reflect that cash was used from the sale of cookie dough, before deposit into the PTO account, to purchase a money order to send to the Indi= ana Department of Revenue for Summ= it’s Incorporation Status. Future transactions like this are discouraged in order to keep the deposits and receipts clean. In the future= , a PTO check can be written, or a purchase made online with the Summit debit card, with 24 hours notice= . It is important that we maintain h= igh standards in our accounting practices as we pursue and secure our 501(c)3 Federal status.

Spirit Wear Sales=

Kim Letner noted that there = are quite a few wrist bands remaining that need to be sold. It was discussed if there is an up= coming event that they could be sold at, or possibly have them for sale at the Stu= dent Council table in the mornings. Kim also noted that Sara Anderson has put in the last t-shirt order, but that t= here are several sizes available still for sale, in both t-shirts and sweatshirts.

Barnes and Noble = Book Voucher

Susan Bretsch noted that she= will be sending home a flyer with the Barnes and Noble Book Sale Vouchers and stressed that shoppers must have the voucher with them when they check out = in order for Summit to receive the credit.

Kroger Easy Certificates Fundraiser

Toni Ladow asked if we were planning on offering the Kroger Easy Certificates and discussion ensued. A Chairperson would be needed, as = well as volunteers to sell the certificates on a designated day and time. The certificates also need to be purchased from the Kroger Corporate Office. Susan Schlegel volunteered to get = the certificates and will ask Mrs. Osborne, Summit’s secretary, if she will be willing to help sell certificates to those unable= to come in at the designated time to purchase them. Courtney Arthur will make-up a sch= edule of who can sell certificates and when and distribute.

Other Fundraising Items<= /span>

It was noted that Office Depot still has the school designated as “Broadview” in their system for the remainder of this school ye= ar, but any profits will still come to Summit. Just be sure and tell them Broadvi= ew when making purchases. This will be changed to “Summit” at the beginning of the 2006-2007 school year.

Kim Letner moved that she proceed to set up a regul= ar Market Day account for Summit Elementary and Courtney Arthur seconded the motion. Kim also asked about holding a Teachers Luncheon. Parents provide all lunch items for the teachers in the lounge, and teachers come eat when they can. Asked Doug Waltz for dates that this could be held.

There are 12 tubs of cookie dough remaining for sale and Jennifer Syrek has compiled a list of the different types available and given the list to = Mrs. Osborne. These tubs will also= be offered for sale at the next Summit Family Event (Thursday, December 15). Anyone interested in purchasing a = tub of cookie dough and not able to attend the event; please contact Kim Letner, Co-Treasurer.

Other Business

Melissa Hinkle reported that she has been in contact with Mike Shipman regarding what parents can do to obtain more staff (vice-principal, secretary, and specifically to increase the media speciali= st position to full-time) for Summit. Mr. Shipman explained that there will be no new staff due to budget = cuts for this school year. It was = noted that the School Board begins to discuss the next year’s budget beginning in February. Interested parents = and community members can attend the school board meetings (held the first Tues= day of the month, but may not be held in January). The creation of a petition was dis= cussed that could then be taken to the next school board meeting, in support of additional staffing at Summit<= /st1:place>.

Positions Availab= le

A new Carnival Chairperson is being sought for the Spring Carnival, as well as someone to obtain donations for the Raffle. Tim Fulton, past carnival chairper= son, has offered to help the new chairperson.&n= bsp; Anyone interested in these positions, please contact one of the PTO Presidents.

Executive Board Meeting

The next Executive Board meeting is scheduled for Thursd= ay, December 15, 2005. The meetin= g time has been moved up to 6:00 p.m.= , and planned to take only 45 minutes, in order to allow Officers to attend the Summit Fa= mily Winter Party. Agenda item: Map Order for Classrooms.

Next General Meet= ing

Tuesday, January 10, 2006 at 6:30 p= .m., Summit Cafeteria.

Motion to adjourn was made at 7:55 p.m. by Courtney Arth= ur and passed unanimously.

Respectfully submitted by Jennifer = Syrek, PTO Secretary

Attachment: Updated Treasurer’s Report December 05