Susan Schlegel &n= bsp; = ; &n= bsp; Heather Rhodes &= nbsp; &nbs= p; &= nbsp; Vicki Streiff
Melissa Hinkle &n= bsp; = ; &n= bsp; Gretchen Morgan &= nbsp; &nbs= p; &= nbsp; &nbs= p; Kelly Stegemoller
Old Business:
Correction from 06-12-=
2007
Minutes
Melissa Hinkle requested that the June Minutes be revi= sed to reflect that in line three of the playground equipment information it read: “Melissa did not have an estimate for installation yet and was still working with both Mike Scherer and John Carter to coordinate possible insta= llation”. Vicki Streiff moved that the chang= es be made and the June 2007 minutes be approved as written after those revisions were made. Melissa Hinkle seconded that motion. The motion passed and Susan Schleg= el requested that Kelly Stegemoller resend the amended minutes along with the = June Treasurer’s Report which was not available previously.
Melissa Hinkle announced that the 9-unit fitness cours=
e had
been ordered from BlueGrass Playgrounds for a cost of $3334. In addition to this a Funball ($59=
4),
two tether balls ($33x2) and two tether ball posts ($103x2) had been ordered
for a total of about $4,200.
Melissa had compiled a folder complete with drawn-to-scale plans of =
the
equipment and where it would be installed on both playgrounds. The back secondary playground will
receive 6 units: the pole climb, boarding net, vault, swing bars, parallel =
bars
and the triple stall horizontal bar.
While the front primary playground will have 3 units installed: the
balance beam, Jr. horizontal ladder and the stall bar fence. Rubber mulch will be purchased fro=
m the
International Mulch Company for a cost of about $4,250 (which was $2,500 le=
ss
than previous estimates).
Melissa’s scaled diagrams also included a rubber mulch coverage
estimator. Edging for the new
equipment area will be done using old railroad ties. MCCSC will be doing the playground
equipment installation. The
playground equipment will be delivered on August 7th or 8th=
between 8-5pm. John Carter wa=
s not
sure when installation would occur.
And the rubber mulch would be ordered soon and delivered and spread
after installation. Melissa
requested help unloading the delivery truck and asked that the 9+ playground
pieces be temporarily stored and locked at Summit until MCCSC can install i=
t. There was a voiced concern about the
safety of the students during installation since the new equipment would mo=
st
likely be installed after school started and while school was in session.
Susan Schlegel touched base with the new Market Day Chairperson, Joann Abdoo, about getting a Market Day flier for the packet g= oing home with students the first week of school.
Susan Schlegel explained that it would take about 7-10=
days
to get new Summit t-shirts printed and that it was recommended to use only =
two
colors to lower costs. Due to=
the
short turnover time to make the shirts it was decided that it was not neces=
sary
to make the new shirts over the summer, but instead wait until school start=
ed
and run the t-shirt logo contest the first two days of school. The contest would be open to 6
The tentative date for Summit’s Open House is
Wednesday, September 12. Ther=
e was
discussion about how firm the date and time were and if the date could be
changed. The schedule for the=
open
house was also discussed as was the time breakdown of events (teacher
introductions, classroom visitation, etc).=
Susan Schlegel would check last year’s open house schedule to =
see
how it proceeded and from that she would make a new agenda for this
year’s open house. It w=
as
suggested that an open house agenda be printed and sent home in the packets=
the
first week of school. The age=
nda
would possibly include times and places for: introducing teachers and PTO
officers (Doug needed to be consulted on this), meeting teachers and visiti=
ng
the classrooms and for visiting tables with other activities and fundraiser
information (for example, Kids Club, Kroger cards, etc). Last year cookies and punch were s=
erved
with donations from the PTO. =
Susan
will check last year’s budget to see what the cost/need was last year=
and
plan accordingly for this year.
There was discussion of possibly changing the name of “Open Ho=
use”
to “Open House Meet and Greet”. The concern was that the term Open=
House
was too casual and meant you could come and go as you please and that you
wouldn’t miss any activities or information if you did that. Susan S. stated that she would sen=
d out
letters soon to clubs and activities like Boys and Girls Club, Scouts, Kids
Club, etc. She just needed to=
know
a firm Open House date before sending the letters out. Gretchen Morgan stated she would t=
alk to
Doug Waltz about the tentative Open House date and would see if it could be
changed and if he was planning on introducing teachers at the Open House.
Vicki Streiff will contact Angie Osborne in the office= soon regarding necessary volunteers to help put together the student packets for= the first week of school. It was = also suggested that volunteers be asked to help answer phones on Aug 13-14, the = two days before school starts.
Susan Schlegel is organizing the PTO file box and will= leave it at school when finished. C= urrent 2007/08 PTO papers can be added as needed to this same box in a new file folder.
Angie Osborne will be contacted when she is back in the office about the need for volunteers on the first day of school.
501 C 3 Status
Susan Schlegel and Anna Brackee have adjusted the PTO checking account to reflect the new 2007/08 information. Statements will now be sent to Anna’s home not to Summit. Most of the banking will be done online now.
It was discussed that there might be some Kroger Certi= ficate money in the cash box in the office. When the office is open and Mrs. Osborne is available the cash box n= eeds to be checked. Vicki Streiff = was urged to purchase more initial $25 Kroger cards and Anna Brackee or Susan Schlegel would give get a check to her for that.
It was suggested that Summit’s Skate Night conti= nue to be on the first Thursday night of the month and that we continue to hold sk= ate night with Clear Creek Elementary.
It was requested that we check every classroom to make= sure each room has the necessary maps on the wall. Each room should have a pull-down = double map with both US and World maps included.&= nbsp; 4th Grade should have these two maps and an additional Indiana state map. Gretchen M= organ offered to check on the map needs of the classrooms. It is the goal of the PTO to have = the appropriate maps for every room. The PTO might not have the funds to do that now so it was suggested = that certain maps be moved to certain rooms to make sure the classroom needs are met.
New Business:
A rough letter from the PTO to parents was passed arou= nd at the meeting. This letter incl= uded volunteer information and would be sent home with students in the packet of info to be passed out the first week of school. A space for volunteer email addres= ses was added to the PTO volunteer letter per Kelly Stegemoller’s request= .
It was suggested that the Summit website be updated an= d that the current 2007-08 officers names and emails be added to the PTO webpage.<= /p>
Vonna Pfeiffer has graciously volunteered again to be = our PTO volunteer coordinator. Sh= e will input volunteer information when available into a database and keep the fil= es and paperwork at her home to use as needed.
The tentative date for the Barnes and Noble Fundraiser= is Saturday, December 15th. Times for the fundraiser were still to be determined Vicki Hudson would possibly help w= ith making fliers to advertise for the event.&= nbsp; And Student Council might help with gift wrapping as was done last year. Susan Schlegel would co= ntact Mrs. Peek regarding Student Council’s willingness to participate in t= his event again and would also check into the percentage of donations the Stude= nt Council received from the PTO last year.&n= bsp; Due to poor student participation last year there will be no teacher/staff reading during the day of the Barnes and Noble Fundraising ev= ent.
Susan Schlegel will again be the chairperson for the S= ecret Santa shop at Summit. Tentati= ve dates are December 6th and 7th. There was discussion about changin= g how student shopping occurred this year. The tentative plan was = to have shop set-up occur on Wed, Dec. 5th. Then on Thurs., Dec. 6th during afternoon school hours let the students browse the merchandise and on Thursday evening (after school hours) let the children return to school to purchase items. It was emphas= ized by the PTO members that it is important (and maybe more beneficial) for children to be able to browse and then buy later rather than browse quickly= and buy at the same time. Having a browsing time might also alleviate stress for those volunteering as there w= ill be less wasted time during the actual sale time. Gretchen Morgan was going to check= on the availability of the LGI room at Summit from Dec. 5-7. It was also discussed that the pri= mary elementary have specific volunteers who actually walk the students to and f= rom their classroom to the shop and to help with purchases if necessary. It was also suggested by Gretchen = Morgan that it might be beneficial to try to have the Secret Santa Shop on a Satur= day so there was no unnecessary pressure on the kids/parents to have to purchase items. It was agreed upon by = those present at the meeting that although fundraising is an important part of any school, it is more important to do what is best for kids and their families= . Having the Secret Santa shop on a Saturday might not bring in as much profit, but it might be better for those families who cannot afford it and would not feel the unnecessary pressure to send in money for their kids to purchase items. It was left that we should try Sec= ret Santa on a Saturday and have the preview during school hours on Friday and = see what the outcome was. A final decision regarding Secret Santa dates should be made by the next PTO meetin= g.
It was suggested that it might be beneficial to think = of some other fundraisers where the community helps financially and where the students and their families are not the sole source of the fundraising income. Gretchen Morgan sugge= sted a Walk for Education, which not only raises money but is a service to the community. It was emphasized = at the meeting that parents might be feeling “tapped out” financially = and that we should focus on only a few fundraisers a year so as not to overburd= en families by constantly asking for money.&n= bsp; Heather Rhodes printed out and distributed a list of months througho= ut the school year and a corresponding list of fundraising activity during eac= h of those months, which resulted in a large amount of expenditure on the part of students/parents. May it be n= oted that the Paragon Fundraiser is run by Doug Waltz and not PTO-related and wi= ll be done in September most likely.
It was suggested that Summit could use an additional secretary in the front office due to the large capacity of students that our school holds and the large amount of work that is left solely on Angie Osborne. Gretchen Morgan said= she would asked Doug Waltz about this and they would consider contacting Human Resources also. Gretchen voic= ed a concern about space issues in the front office and if it would be physically possible to seat two secretaries up there comfortably. It was agreed upon that it would beneficial to the school and it’s student body to have extra help in = the office. A new secretary could possibly help with all the phonecalls and might be able to compose a weekly newsletter to parents. Curren= tly Theresa Malone puts out a monthly newsletter with important school dates, l= unch menus, and some PTO activities.
Anna Brackee presented the July treasurer’s repo= rt (attached). Anna also request= ed that from now on when requesting PTO money for withdrawal that a “request/reimbursement” form be filled out and turned into her.= These forms will soon be in the PTO mailbox in the office.
Gretchen Morgan posed a question about what the PTO is willing to sponsor and commit to as far as fundraising and donations for th= is coming year. Gretchen wanted = to know this information so she could pass it along to the teachers at the sta= ff meetings. It was suggested th= at the teachers actually be asked to make a list of what they wanted the PTO to pay for over the course of the year and what they thought were the needs of the students body. From those ide= as, the PTO could draw up a plan for what was necessary to raise money for next. (i.e. we have currently raised money for and purchased new maps for classro= oms as well as playground equipment). It was stated that the PTO does as much as they can to help “groups” of kids and to fulfill needs that will effect the “most kids”. Teac= her work days were also discussed and it was posed that the PTO would pay for certain luncheons for the teachers throughout the year. PTO requested a list of those four teacher workdays and posed that they would possibly pay for 2 teacher lunch= eons at school during those workdays. Gretchen also brought up the Shining Star Incentives for the students and asked that the PTO help financially support that by continuing to reimb= urse the school for the food purchased.
It was agreed that Doug Waltz, Gretchen Morgan, Vicki Streiff and Susan Schlegel would sit down at the beginning of the school ye= ar and make the calendar for the year. It was stated that it is important to have the report card dates on = the calendar.
Gretchen Morgan emphasized the importance of improving= the atmosphere of the lunchroom for the students. She stated they were in the proces= s of hiring new cafeteria supervisors who would be learning how to teach the kids proper lunchtime procedures. Gretchen stated that lighting and music would all play a role in mak= ing the atmosphere of lunchtime less chaotic for the students and staff. Gretchen asked the PTO if they had= any suggestions or would be willing to help with this lunch time process. She specifically asked for d&eacut= e;cor to make the cafeteria more inviting to students (i.e. plants, curtains on t= he windows, and volunteers to help do this).&= nbsp; Gretchen wanted something there (i.e. curtains) even the first week = of school so the students noticed the difference. It was suggested that even the stu= dents add to the décor themselves to get them involved in the process as t= he year progressed. Gretchen emphasized the importance of establishing consistency during the students’ lunch time. S= eating arrangements were also discussed. It was briefly stated that a Summit TV station (run by students and staff) would be a great addition to this new cafeteria atmosphere.
Meeting adjourned at approximately 8:45p.m.
Next PTO Meeting is Thursday, August 9, 2007 at 6:30p.= m. in the LGI room at Summit
Minutes recorded by Kelly Stegemoller, PTO Recording Secretary
Attached: July 2007 Treasurer’s Report
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Summit Elementary PTO |
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Treasurer's Rep=
ort |
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July-07 |
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Checking Beginn=
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Balance |
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7/1/2007 |
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$10,131.95 |
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| Deposits |
No deposits were made for the month of July.<= o:p> |
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Expenses |
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| 7/3/2007 |
Bluegrass Playgrounds Inc. |
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$4,194.00 |
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| 7/24/2007 |
International Mulch |
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$4,255.50 |
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| 7/24/2007 |
Everywhere Signs |
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$240.00 |
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Checking Ending
Balance |
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$1,442.45 |
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Current Fundrai=
sers |
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Summit T-shirt =
Sale |
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Target Take Cha=
rge |
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| Expenses |
$602.10 |
(Summit ID:4894=
8) |
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Deposits |
$499.00 |
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Income |
$408.43 |
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-$103.10 |
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Income |
$505.29 |
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$913.72 |
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Baller Bands |
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Kroger Certific=
ates |
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