Minutes =

Summit= Elementary PTO Minutes

May 2, 2006

In attendance

Courtney Arthur &n= bsp; = ; Susan Bretsch &n= bsp; = ; Melissa Fulton &= nbsp; Jackie Goodman = ; &n= bsp;

Dana Green &= nbsp; &nbs= p; Vicki Hudson &= nbsp; He= ather Rhodes &= nbsp; Susan Schlegel &nbs= p;

Vicki Streiff &= nbsp; Jennifer Syrek

Correction fr= om 04-20-06 Minutes

The Marsh Fresh Ideas in Education Program res= ulted in 23,000 points that were used to purchase items from the Marsh Education catalog. Eleven reams of paper, a tub of si= dewalk chalk and paper clips were purchased with these points.

Spring Carniv= al

2-Liter bottles of soda should be delivered Fr= iday to the Summit Office for the ring toss game. Baked goods should be delivered Fr= iday to the LGI (Large Group Instruction) Room for the Cake Walk. More donations of 2-liters and bak= ed goods are needed. Susan Schlegel volunteered to bake the remaining 3 cookie dough tubs from the PTO Cookie Dough Fundraiser. Set-= up for Carnival begins Friday at 4:00 pm. More volunteers are needed to work Carnival games. Heather Rhodes will check with tea= chers tomorrow during Staff Meeting Day to see if there are any remaining sign-up sheets not turned in. Susan <= span class=3DSpellE>Bretsch and Vicki Hudson will contact those on the Ca= rnival Volunteer List to ask for more volunteers.=

Three ticket tables will be utilized during th= e 6:00 – 7:00 pm hour and two ticket tables during the last hour. All ticket tables will be in= the cafeteria area, with Raffle prizes displayed on the north wall of the cafet= eria and the games in the gymnasium. The dunk tank will be outside near the back playground.

Dana Green to contact KFC to ask for a donatio= n of clean buckets to use in collecting tickets at each game booth and for the Raffle items. At the end of the evening, tickets= will be collected from each game and sealed in bags, to be counted by PTO member= s, in order to track the popularity of each game and provide an idea of what i= tems might be needed for next year’s Carnival.

Election of O= fficers

Heather Rhodes presented the PTO Officers for = the 2006-2007 school year. They are: President – Dana Green, Co-V= ice Presidents – Susan Bretsch and Toni Ladow, Treasurer – Kim Let= ner and Secretary – Jennifer Syrek.

Heather also reported that the EBS committee h= as the results from the Survey Monkey School Survey (which students, parents and s= taff had the opportunity to take online earlier in the year). Concerns expressed in those survey= s will be addressed next school year, particularly students’ concerns about bullying and requests for more playground equipment.

TreasurerR= 17;s Report

Melissa Fulton presented the Treasurer’s Report. A deposit of $37.50 f= rom April’s Skate Night needs to be made and a bill in the amount of $164= .79 to be paid for the Library (from the committed funds within the PTO accounts for the Library); which leaves an ending checking balance $715.09.

Post-Carnival= Review – Held May 9, 2006 7:00 pm LGI Room

Courtney Arthur, this year’s Carnival Ch= air, thanked everyone for their great help and on coming together to put on a successful Carnival! 15,600 t= ickets were sold and after the expenses are subtracted the result is $2,948.11. It must be mentioned that due to g= enerous donations from Osco West and a surplus of prizes from past years, that additional prizes did not have to be purchased this year. This must be taken into account fo= r next year, as prizes will need to be purchased and in greater quantity. The consensus was that each and ev= ery game should have at least one prize for “winning” the game and = one consolation prize for playing. At least 18,000 to 20,000 tickets should be purchased as well (we had to re-is= sue tickets, which will throw off the ticket count per game this year. Hot dogs did not sell very well so another option will be considered for next year (pizza possibly). We also had too many baked items f= or the Cake Walk (again, due to the many generous donations of Summit parents and others). Bottled water sold very well and w= ould be a good option again for next year. Teachers should be contacted at least 4 weeks in advance of Carnival= , in order to select their classroom game and procure volunteers. Jennifer Syre= k urged anyone with suggestions or ideas regarding Carnival to email them to = her (or write down and leave in the PTO mailbox). A document will be created with all suggestions and filed in the Carnival folder, in preparation for next year’s Carnival Committee. Jennifer will create and print thank you letters to all the donors a= nd Toni Ladow will stuff and address envelopes and= see that they are mailed out. Jen= nifer will also create a flyer, thanking all parents, volunteers, teachers and st= aff and distribute next week. Thi= s may evolve into a newsletter to include upcoming dates for events at Summit.

Next PTO Meet= ing

June Meeting: Monday, June 5 at 6:30 pm in the LGI Room.

Minutes recorded by Jennifer Syrek= , PTO Secretary

Attached: May 2006 Treasurer’s Report