Minutes=

Summit Elementary PTO Minutes<= /span>

Feb= ruary 9, 2006

In attendance

Courtney Arthur &nb= sp; = Charla L= ancaster &= nbsp; &nbs= p;

Jacki Branaman &= nbsp; Theresa Malone

Susan Bretsch &= nbsp; Vicki Streiff &n= bsp; = ; &n= bsp;

Timmi-Lynn Dobbins = Jennifer Syrek &nbs= p; &= nbsp;

Dana Green &n= bsp; = ; Doug Waltz

Paula McDevitt (guest)<= /o:p>

High School Graduation Workgroup

Paula McDevitt spoke to the members about the Bloomington Graduation Workgroup that has formed and invi= ted members to attend the March 2, 2006 program “Educating our Students In and For the 21^st Century: A Critical Community Conversation”, which will be held at Carmichael Auditorium in Bloomington High School South from 7:00 pm to 8:30 pm. PTO will send a couple of members to gather information for them, as the program is during our regula= rly scheduled monthly PTO meeting. Information will appear in the local newspapers shortly, according to Paula, and she will email information to the PTO Secretary to distribute am= ong our Email List and Newsletter as needed.

Treasurer’s Report

Courtney Arthur read the Treasurer’s report, as prepared by Melissa Fulton and emailed to the PTO Secretary. The Kroger Gift Certificate progra= m is doing well and there is $340.00 in checks to deposit from the fundraiser. Courtney will also be calling Lowe’s to see about securing a date for a Coke and Hot Dog Booth fundraiser.

501(3)(c) Status

Susan Bretsch reported that = the 1023 paperwork for the PTO’s 501(3)(c) sta= tus has been sent. She also noted= that Summit PTO will be able to keep the same EIN (Employer Identification Numbe= r) that was assigned and that both the EIN and Indiana Sales Tax are correctly listed as Summit PTO now.

Market Day

Summit’s first Market Day Sale will be held Friday, March 24, with pick-up from 5:30 – 6:30 pm in the Large Group Instruction (LGI) Room. The delivery truck will arrive at approximately 4:30 pm and volunteers are needed to assist with the unloading and sorting of orders, as well as other duties during the sale time. Volunteers are also nee= ded to make courtesy reminder phone calls before the sale date. Anyone wishing to help should cont= act Susan Bretsch, Market Day Chairperson, by phone= at 824-5454 or email: bartandsusan@bluemarble.net.

As a “Welcome to Market Day”, customers will receive a free tote bag with any purchase at Summit’s first Market Day Sale. Plus, our school will earn an extra $100.00 at this first sale if we have 100 customers order. A Market Day Flyer with more detai= ls and Order Form will be sent home. Orders must be received by classroom teachers by Friday, March 10, 2006. Internet orders are also accepted and must be in by noon on Monday, March 20, 2006.

Talent Show<= /o:p>

Doug Waltz will contact Heather Aga= n to see if she is still interested in coordinating the Talent Show this year. Discussion about moving= the Talent Show to the last week of school, rather than hold in mid-March followed. Jennifer Syrek will send an email to those who indicated an in= terest in helping with Talent Show on the Volunteer Form (sent out in the Fall).

6^th Gr= ade Graduation

No word on a date yet for the 6^th Grade Graduation. Courtney Arthur w= ill talk to the 6^th grade teachers regarding this.=

Decision-Making Process for School Wide Planning at Summit Elementary School

Doug Waltz outlined the process for making school-wise decisions at Summit Elementary. A copy of this process is on file in the office.

April Family Fun Night

Theresa Malone brought to the PTO the idea for AprilR= 17;s Family Fun Night to be a “Pitch In” Spaghetti Dinner, sponsored= by the Family Resource Center, with the main dinner being paid for by their CA= PE Grant and prepared by Summit’s Cafeteria employees. Parents will be asked to “pi= tch in” by bringing either a dessert or side dish item. The original April 20 date for Fam= ily Fun Night was not possible and after much discussion, it was decided to cha= nge the date to Thursday, April 6, 2006. This date was originally scheduled for the regular PTO meeting, but since the PTO Officers had been asked to make a presentation at the Dinner,= it will be held during that evening, after dinner. This presentation will include an = update on the success of the PTO Fundraisers held and information on nominations f= or officers, since election of officers is scheduled to take place at the May = 2, 2006 PTO Meeting. Parents and students will also be asked by the Family Resource Center to complete a form, listing two positives they have encountered at Summit this year and one wish for Summit. Conversations among those seated together will be highly encouraged. These comments and suggestions may be anonymous and will be reviewed by Summit Staff. The Family Recourse Center will be send= ing home information in the upcoming weeks regarding the Spaghetti Dinner.=

Spring Carnival

Courtney Arthur, Carnival Chairperson, shared information regarding the Spring Carnival, scheduled for Friday, May 5. Tim Fulton had contacted Courtney = to ask if additional games were needed and to advise her that all game booths shou= ld be able to allow two persons to play at the same time. It was decided after discussion of= games that a Coin Toss game needed to be made and that barricades were needed to separate some of the booths (such as darts) to prevent traffic crossing in = that area. A dunk tank will need t= o be rented and Dana Green will check on borrowing a popcorn machine. Doug Waltz will check with Verna <= span class=3DSpellE>DeLuce on her availability as clown and the Cake Walk= will be held in the Large Group Instruction (LGI) room.

Food for the Carnival was discussed and Charla Lancaster and Timmi-Lynn Dobbins volunteered to= find out about donation of food items from some businesses. Courtney Arthu= r to check with Coca-Cola regarding whether Summit is eligible to receive a free donation of soda. Courtney will also contact those volunteers who signed up for Carnival with regards to their interests and availability.

Next PTO Meeting<= o:p>

March 2, 2006 at 6:30 p.m. in the <= st1:place w:st=3D"on">Summit Cafeteria.<= /span>

Executive Committee will meet at 6:00 pm on March 2 to discuss the nomination and election process as outlined in Summit’s Bylaws. Please note that Article VI, Secti= on 4, of the Summit PTO Bylaws state, “The executive committee meetings wil= l be open to sincere parents wanting to make constructive suggestions concerning= PTO related business.”

Minutes recorded by Jennifer Syrek, PTO Secretary

Attached: February 2006 Treasurer’s Report