Minutes=

Summit Elementary PTO Minutes

January 10, 2006

The meeting was called to order = by Courtney Arthur at 6:32 p.m., at Summit Elementary Cafeteria.

In attendance

Sara Anderson &= nbsp; &nbs= p; Toni Ladow

Courtney Arthur &= nbsp; &nbs= p; Heather Rhodes &= nbsp;

Susan Brets= ch &= nbsp; &nbs= p; Susan Schlegel &nbs= p; &= nbsp; &nbs= p;

Melissa Fulton &= nbsp; &nbs= p; Kelly Stegemoller

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Jennifer Syrek

Melissa Fulton repor= ted that she was asked by Courtney Arthur to issue a check for $2468 to 1^s=
t Stop Travel, for the remainder of the map bill, during the Executive Commit= tee meeting. The Library fund has $768.76 left in the Summit PTO account. Kim Letner has a deposit to= make for $268. She is out of town and will make the deposit when she returns.

Melissa Fulton looked over last year’s reports and noted that we spent about $1500 and made $1500 on the Spring Carnival. This year’s Carnival is going to = be held Friday, May 5^th, 6:00 pm to 8:00 pm. It was discussed that maybe future Carnivals could be switched to a Saturday, from 4:00 pm to 7:00 pm, to accommodate the additional parents and students at Summit.

Toni Ladow thought that she would be able to get Kroger or a bread company to donate h= ot dogs buns and possibly Frito-Lay to donate chips. PTO should still ha= ve some hot dogs left in the freezer from the Open House. Toni also noted that Coca-Cola gives one free donation per school per year and one at half price.

Melissa Fulton noted that the prizes are the big expense and in the past, have been purchased fr= om Oriental Trading Company. The games have all been made or borrowed ex= cept for the Moon Walk which has cost between $140-$180 to r= ent. However, last year a Dunk Tank was rented for Broadview's last carnival and= it cost $150. In addition, Tim Fulton was able to secure a climbing wall from Hoosie= r Heights last year f= or $100. Broadview used Fun Services for the Carnival in 2002 and spent about $850.00 with them. (Total expenses for that year were $2300).&n= bsp; Party Specialties was noted as a possible source, as was Pic-A-Chic Farms for games.

The Cake Walk typica= lly involves cakes donated from Kroger or Marsh. Toni Ladow noted that Kroger may not be able to donate these as in the past, due to liability issues. She will check if we can get the day-old baked goods. Parents typically donate 2-liters of pop for the Ring toss games. Heather Rhodes suggested that teachers sign up for which games they wish their classroom to sponsor and recruit their parents to run that = game for the evening.

Courtney Arthur asked Susan Schlegel if she would be interested in calling for donations for the Carnival Raffle. Susan accepted and Courtney will give her a past “Donations List” to work from. It was noted that sev= eral companies make their decisions within the next month or two of which schools they will donate to. Courtney Arthur will be the Chairperson for the Spring Carnival, but welcomes anyone interested in helping to contact her.

The Barnes and Noble Book Fair made a profit of $123.74, which Summit will receive in about 90 days. Susan Bretsch noted that next year, we should try and offer more activities on Book Fair Voucher Day, such as having the Principal read stories. Barnes and Noble also allow student organizations to sign up to gift wrap packages, for donations from customer= s, for their group. This could coincide with the Book Fair Voucher Day.

Discussion included the informat= ion shared in the Executive Meeting that Susan Bretsch is the Chairperson for Market Day and has been in contact with the Market Day Representative for the Bloomington area ab= out establishing a monthly Market Day fundraiser at Summit.

The date for the next Skate Nigh= t is Tuesday, January 24^th. Skate Nights are held the 4^th Tuesday of the Month and are scheduled for February 28, March 28, April 25 and May 23.

We have sold $160.00 worth of the Kroger Gift Certificates. Mrs. Osborne in the office is more than willing to sell these Certificates; a PTO Officer is not needed to offer these certificates for sale on a particular day.

WonderFest @ Summit, Thursday, January 19=

Discussion ensued about having a table sponsored by the PTO at WonderFest on Thu= rsday, January 19, to sell the remaining Market Day Cookie Dough, Wrist Bands, T-Shirts and Kroger Gift Certificates.&nbs= p; Courtney Arthur will check with Theresa Malone that it is okay and secure a table. Jennifer Syrek will publish a January PTO Newsletter advertisi= ng the items still available for purchase and get this into the teacher’s mailboxes Friday afternoon, January 13.

Susan Schlegel (reporting on beh= alf of Melissa Hinkle) shared that Melissa felt a petition wasn’t warrant= ed at this time, but that we should approach the School Board about our concer= ns regarding staffing for next year. It was noted that the next School Board meeting is Tuesday, February= 7^th and that we should have a presence there.&= nbsp;

Sara Anderson shared that BTV at Bachelor Middle School has opened up their afternoon Video Production progr= am to 4, 5 and 6^th grade students interested in learning about this exciting field. A notice from= Batchelor went out to the area elementary schools inv= iting the intermediate grade students to attend.

It was decided to change the Mar= ch PTO General Meeting date to Thursday, March 2^nd, in order to encourage Summit families to attend “Rock and Read” on Tuesday, March 7^{th. This date change will be noted on =
the
PTO Newsletter Jennifer Syrek will send home on
Friday, January 13.}

Thursday, February 9, 2006 at 6:= 30 p.m., Summit Cafeteria.

Motion to adjourn was made at 7:= 52 p.m. by Courtney Arthur and passed unanimously.

Minutes recorded by Jennifer Syrek, PTO Secretary

Attachment: Treasurer’s Report January 20= 06